Features
AAPU is a lightweight cloud service covering the whole grant process from application to decisions and reporting. Board meetings and electronic signatures are handled in the same service. Here is what it looks like for each role.
01 · Administration
For the foundation and its officers
A clear admin site where the routine work happens automatically.
- Application rounds open and close automatically on set dates
- Automated communication by email and SMS
- Reconciliation checks on recorded figures
- Application statuses and processing stages at a glance
- Versatile filters and table views
- Archive and search across past applications
02 · Applying
For the applicant
No accounts, so the barrier to applying is as low as it gets.
- No registration, no passwords
- The tailored form adapts to the applicant’s answers
- Automatic confirmation when an application is received
- Reminders about deadlines and missing reports
- Reports submitted electronically on the same form base
- Works in the browser on any device
- When something goes wrong, applicants get help directly from Huiske customer service
03 · Support
Support for applicants and the foundation
When an applicant has a problem with the form, they contact us. Your foundation’s officer does not have to act as the form’s help desk.
- Applicants see our contact details on the form and get an answer in Finnish or English
- We help with, for example, attachment uploads, a missing confirmation email and completing a submitted application
- Questions about submitting reports come to us, not to the foundation
- The same support serves the officer, the committee and the board
- Contact by email at aspa@huiske.fi or by phone on +358 34 109 1110
04 · Decisions
For the committee
Electronic decision-making that stays organized and traceable.
- Built-in chat for internal discussion alongside each application
- Review and comments directly on the application
- Electronic signature with strong authentication
- Decisions and notifications to applicants automatically
05 · Meetings
For the board
Board meetings in the same service: invitations, agendas, minutes and signatures without a separate meeting portal.
- Meeting invitations go to board members automatically
- The agenda and meeting materials are shared with members in the system, not as email attachments
- Attendance is recorded during the meeting
- Minutes are signed electronically with strong authentication
- Message templates for invitations and reminders by email and SMS
- The same credentials as for grant processing: a member sees meeting matters and pending applications in one place
- Meeting documents are archived in the system
06 · Finance and reporting
For financial administration
Statutory notifications and reports without manual work.
- Automated Mela notifications for statutory pension insurance
- Open calls announced to research.fi
- Automatic reconciliation checks on the figures
- Data export as Excel (xlsx) for bookkeeping and reporting
Read more about the features
- An online application form with no accounts
Applicants fill in your foundation’s own form in the browser, add attachments and sign with strong authentication. The same form base serves interim and final reports.
- Electronic decision-making for committees and boards
The committee reviews, discusses and signs decisions in AAPU. The board runs its meetings in the same service.
- Electronic signatures for every document your foundation handles
Grant agreements, minutes and any other document with strong authentication. No separate e-signing service needed.
- Mela notifications, research.fi and bookkeeping export
Statutory Mela notifications, call announcements and grant export to Excel. Nothing is copied by hand.
Want to see AAPU in action?
We’ll show you remotely how AAPU would work in your foundation’s process. No commitments.
Book a demo